Position Overview

Ultimate Staffing is actively seeking a dedicated and organized Contract Administrator to join a dynamic team in California. This role involves supporting construction projects through various administrative tasks and ensuring that all contractual obligations are met efficiently. The ideal candidate will be detail-oriented and capable of managing multiple responsibilities in a fast-paced environment.

Responsibilities

• Assist the administration of all aspects of the construction project.
• Assist Project Manager in generating cost controls and project-related invoicing.
• Coordinate with subcontractors, vendors, material suppliers, hired labor forces, inspectors, testing labs, and others as required to fulfill the requirements of the schedule and project(s).
• Manage project correspondence as required.
• Maintain job files and handle all project-related paperwork.
• Manage submittals, RFIs, and shop drawings.
• Generate change orders and manage claim proceedings.
• Establish and maintain appropriate document control for the unique aspects of each job.
• Submit all required reports as requested by Management or clients.
• Inform Project Manager of major problems encountered at the construction site in a timely manner.
• Perform other duties as assigned.

Qualifications

• Able to prepare well-written correspondence, proposals, claims, and reports with minimal assistance.
• 1-2 years of construction administration experience or 2 years of education in Administration.
• 1-2 years of experience using Procore construction management software REQUIRED.
• Ability to adapt and work effectively with a diverse workforce.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.